Manage contract administration, including set up new contracts by reviewing proposals, gain legal approvals, process in contract system and prep for signature. Maintain contract expiration log.
Maintain company subscriptions and access
Coding and processing invoices via iPay
Manage and coordinate calendars and meetings
Setup conference room and greet guests for onsite meetings
Monitor EOG_IR email inbox and EOG_IR phone calls on a daily basis. Monitor media inbox and media phone calls on a daily basis.
Reply & distribute emails/voicemails to appropriate persons (including all land admin emails & calls)
Order office supplies / maintain storage supply room
Create PowerPoint templates and slides as needed
Prepare expense reports
Organize group volunteer activities and team socials/lunches
Investor Relations
Issue press releases for quarterly earnings, dividend announcements and other miscellaneous releases, e.g. officer promotions, sustainability report publication.
Ensure website is updated and correct documents are posted
Manage ESG investor requests
Schedule and run update meetings with working group
Log all requests and file correspondence
Respond to requests and schedule meetings with investors
Maintain ESG contact database
Manage daily news distribution to Senior Management and BOD
Trouble-shoot app used for delivery
Spear-head continued app developments
Create quarterly earnings timeline and schedule meetings accordingly
Maintain & distribute peer earnings schedule
Set up PowerPoint template for quarterly peer analysis
Distribute post-quarter summary to Officers & BOD
Update Targeting Database
Print quarterly investor relations books
Assist IR Coordinator with marketing trips and meetings on an as-needed basis
Stakeholder Relations and Communications
Annual report project management
Assist with all preparation and meetings leading up to the final annual report
Work with printer to coordinate quantity and distribution
Project management of ad hoc internal and external communication and graphic efforts
Monitor media for EOG-related articles
Assist with publication of monthly EOG Magazine
Coordinate updates to EOG internal and external website and monitor on an ongoing basis for errors
Process logo use questions and requests (emails, permissions form, obtaining signed form and file)
Manage media assets (logos, photos, icons, PowerPoint templates)
Job Requirements
Minimum of 3 years executive administrative assistant experience required; experience interacting with senior management is strongly preferred and must have strong collaboration and interpersonal skills with all levels of management, clients and personnel. Experience in domestic and international travel logistics required. Must have advanced PC skills, including: Microsoft Outlook/Calendar, Microsoft Word, Excel, PowerPoint, experience with database maintenance and exporting reports from online databases. A high school diploma or GED is required.
Position will be filled at a level commensurate with experience.
EOG Resources is an Equal Opportunity/Affirmative Action Employer including Vets and Disabled.
Individuals with a disability who wish to request an accommodation to complete an employment application, please Click here or call 713-651-6694.
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