Manage contract administration, including set up new contracts by reviewing proposals, gain legal approvals, process in contract system and prep for signature. Maintain contract expiration log.
Maintain company subscriptions and access
Coding and processing invoices via iPay
Manage and coordinate calendars and meetings
Setup conference room and greet guests for onsite meetings
Reply & distribute emails/voicemails to appropriate persons (including all land admin emails & calls)
Order office supplies / maintain storage supply room
Create PowerPoint templates and slides as needed
Prepare expense reports
Organize group volunteer activities and team socials/lunches
Sustainability Reporting
Support input to earnings PowerPoint slides and scripts on ESG matters
Provide ESG content to IR in response to investor requests and other external requests
Develop PowerPoint slides and content for the Nominating, Governance and Sustainability Committee (EOG BOD)
Support project management and content development of sustainability report including, schedule, monthly updates, and internal reviews of content
Research and analyze reporting trends
Support and manage content back up data
Support engagement and data collection with ESG rating agencies including CDP
Budgeting and Planning
Support annual budget process and tracking of expenditures
Support monthly manager meetings including capturing and tracking action items
Develop PowerPoint slides for semi annual department review with senior executive
Job Requirements
Minimum of 3 years executive administrative assistant experience required; experience interacting with senior management is strongly preferred and must have strong collaboration and interpersonal skills with all levels of management, clients and personnel. Experience in domestic and international travel logistics required. Must have advanced PC skills, including: Microsoft Outlook/Calendar, Microsoft Word, Excel, PowerPoint, experience with database maintenance and exporting reports from online databases. A high school diploma or GED is required.
Position will be filled at a level commensurate with experience.
Individuals with a disability who wish to request an accommodation to complete an employment application, please Click here or call 713-651-6694.
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